Flexibility, predictable IT spend, increased agility and a simplified user experience are a few of the improvements mid-size firms can expect
When looking at the IT ecosystems of mid-size law firms today, the benefits of implementing cloud components is clear. Cloud-based solutions provide firms flexibility, predictable IT spend, increased agility, simplified user experience, and in many cases, a significant costs savings. Here is a deeper look at those benefits.
One of the biggest benefits cloud solutions provide mid-size law firms is the elimination of what I refer to as the ‘server conundrum.’ When sizing your infrastructure, you need to make a choice between overbuilding, which leads to overspending, or rightsizing the solution and focusing on short term needs. While overbuilding will allow for growth, if the decision to overbuild is made prematurely, the added costs and infrastructure may ultimately yield no benefit. On the other hand, if a firm decides to right size its infrastructure, it may handcuff the firm when growth opportunities arise. However, there is a sweet spot that can be found. Cloud solutions are scalable and can be easily adapted to your firm’s size and capabilities as they evolve.
If the last few months have told us anything, it’s that no one can predict the future. Agile solutions allow firms to take advantage of any situation. Plus, the costs of cloud solutions are scalable, too. Cloud computing uses a per user, per month, cost structure. This means that firms will only pay for what they are using and can add users at any time at a fixed rate.
Predictable and Lower Costs
The other financial and technological, benefit of cloud solutions is that they create steady and predictable IT spend. While equity partners are sure to love the idea of knowing big capital outlay for infrastructure that was always lurking around the corner is gone, there is much more to it than that. On many occasions, IT at mid-size law firms is greatly lacking due to budget restrictions and antiquated views of technology. For a variety of reasons, improvements to IT are delayed, and very often guided by the “if it ain’t broke don’t fix it” mindset. This siloed decision-making leads to an incohesive IT ecosystem lacking integrations and efficiency. Cloud solutions allow the firm to readily keep their technology current. Users are able to access the latest improvements in the software on an ongoing basis, without a single executive committee agenda item.
One of the most overlooked results of implementing cloud solutions is the decreased need for IT staffing and, in turn, the reduction in IT costs in many instances. Cloud solutions may seem considerably more expensive, or at the very least, require considerable evidence of efficiency improvements to justify their cost. However, the extreme reduction and simplification of the infrastructure, and related servers and services, which previously required the attention of several administrators with different specialties, has been removed. This means the firm no longer needs a fulltime Infrastructure Engineer, Database Administrator, System Administrator, or Security Specialist. These services, along with helpdesk, can now be provided on a contractual basis by a Managed Services Provider with just the right amount of time each expertise requires.
Improved User Experience
One of the most overlooked but impactful improvements created by cloud solutions is the consistent, simplified, user experience. The elimination of the “remote access” procedure, and required infrastructure, that comes with its own hoops to jump through, such as VPN connection and/or remote desktop sessions, is the ultimate benefit. Cloud solutions can be accessed from anywhere on any device allowing the firm to train users once and on one system, which they can use whether they are working from the office, from home, from a deposition, or even from the beach on vacation.
If you have questions about the best way fully integrate cloud solutions into your law firm’s day-to-day and get the most out of your investment, enlist the help of a technology consultant. LOGICFORCE’s New Style Legal IT®️ offering is designed specifically for law firms to ensure they can move their firm completely to the cloud and ensuring all software, systems, and solutions are fully integrated into their IT environment. Get in touch with one of our experts now by requesting a call.
Paul Telesco is the VP of Technical Services for LOGICFORCE. He is passionate about transforming old and broken technology systems into powerful and productive technology environments. Paul holds multiple industry certifications including: Project Management Professional (PMP), Information Technology Infrastructure Library (ITIL) Foundation, Cisco Certified Network Associate (CCNA) Routing and Switching, Cisco Certified Network Associate (CCNA) Security, and Certified SonicWALL System Administrator (CSSA).